Get Going/ Technology
Kristin Booker • January 31, 2014

Sponsored: Getting Organized With Office 365

Surface January Post

Although this post is brought to you as part of my role as a Microsoft Office Champion, the opinions within are strictly my own.

So, I didn’t really make that many resolutions when the clock struck midnight on January 1st. I feel like I have a decent grasp on a lot of things: career seems to be going well, Fashion Week invitations are coming through, the exercise program was set before the holidays so I could eat without feeling like life was going into a constant crisis. So, really, there was only one resolution I could make: getting organized. And that’s where my little position as a Microsoft Office Champion really comes in handy, because I get to use Office 365.

Getting organized as a blogger and a freelance writer is kind of a funny thing. First of all, the amount of “stuff” is kind of overwhelming. I test about ten products a week, sometimes even more. This means the influx of beauty products can be a bit overwhelming. It sounds like fun until you realize that inventory is kind of crazy. It’s where Excel comes in handy. Once a week, I sit down with my Excel tracking sheet and manage what’s come in, what’s in progress and what goes up. Once I decide something is awesome enough to tell you about, it moves to the Editorial Calendar, which is a whole other spreadsheet. I track what I want to write about, when it’s supposed to go live, what time it went live and if anyone needs to know I wrote about it (PR relationships are pretty important around here.)

I haven’t always kept an Editorial Calendar, but now that I have one, I have no idea how I lived so long without one.

Excel also helps me track other things, like freelance writing submissions, recipes I want to try (yep, I’m that person) and my growing photo library. Which brings me to another tool that helps me stay organized: SkyDrive. As someone who has an insane photo library, I’m learning that all those photos get crazy crowded (and some of them get lost) fast. Whenever I come in from an outfit shoot or an event, I immediately load the photos into a Skydive folder to make sure they stay organized. This is also how I plan not to lose my mind during Fashion Week. I take easily over 1,000 photos during those eight days, and SkyDrive is going to help quite a bit. So is OneNote, but more about that in a bit.

Actually, we’ll talk about OneNote now. One of the other things I do on the go is generate content ideas for my blog and for my clients. I use OneNote to capture those ideas and keep them organized. I can keep them organized by subject (fashion, style, and beauty, naturally) and I can find the ideas quickly. If I’m inspired by something I see on the street or get an idea on the go, I can load the photo into OneNote along with my notes and refer to everything in one location later. This is great for a daydreaming gal such as myself…and when you see how it works during Fashion Week, you’ll understand why it’s my favorite product of pretty much all time.

I think the other thing I love about Office 365 is how easy it is to use the devices on my phone. The Office 365 for iPhone app along with the OneNote app helps me keep everything together and organized so that when I leave my house, any documents I need are right there. Because I’m almost never home, so it has to work with me — and for me — no matter where I go. The beauty of Office 365 is taking it out of the office. Know what I mean?

Getting organized this year is one of my main priorities, so I’m excited to be partnering with Office 365 to keep everything straight. I have a feeling it may stay this way. I’m enjoying my new super-organized life. Thanks, Office 365. J

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